Interim Senior Business Administrator
Company: BlueVoyant
Location: San Francisco
Posted on: October 30, 2024
Job Description:
Interim Senior Business Administrator(12-month
contract)Location: Hybrid out of our Leeds, UK OfficeWe are looking
for an Interim Senior Business Administrator to organize and
coordinate administration duties and office procedures in our Leeds
and London offices. Your role is to create and maintain a pleasant
work environment, ensuring high levels of organizational
effectiveness, communication, and safety.Senior Business
Administrator responsibilities include scheduling meetings and
appointments, making office supplies arrangements, greeting
visitors, and providing general administrative support to our
employees. Previous experience as an Office Manager or Office
Administrator is necessary. A successful candidate should also have
experience with a variety of office software (email tools,
spreadsheets, and databases) and be able to accurately handle
administrative duties. Ultimately, the Interim Senior Administrator
should be able to ensure the smooth running of the office and help
to improve company procedures and day-to-day
operations.Responsibilities
- Serve as the point person for office and administration duties
including:
- Maintain the office condition and arrange necessary
repairs.
- Organize office operations, procedures, and policies.
- Assist with arrangements for visitors to the office.
- Arrange basic refreshments for the two offices.
- Provide general support and refreshments to visitors.
- Schedule meetings and appointments.
- Plan in-house or off-site activities.
- Manage contract and price negotiations with office vendors,
service providers, and office lease.
- Liaise with facility management vendors, including cleaning,
catering, and security services.
- Asset management.
- Address employee queries regarding office management issues
(e.g., stationery, hardware, and travel arrangements).
- Health & safety management.
- Answering phone calls.
- Call answering service management, including logging on call
rota information.
- Booking travel and accommodation.
- Assisting Sales with event organization.
- Assisting SVP of Sales with expenses.
- Ordering and management of marketing SWAG for events.
- Shipping.
- General office errands.
- Opening and distribution of post.
- General administrative support.
- Arrange for remote working equipment to be shipped to
employees.
- Arrange for the collection of equipment from leavers.
- Adding new starters to UK email distribution lists and message
groups.
- Any other duties as required by the line manager and senior
team.Requirements
- Proven experience as an administrative assistant.
- Knowledge of office administrator responsibilities, systems,
and procedures.
- Proficiency in MS Office (MS Excel and MS Outlook, in
particular).
- Excellent time management skills and ability to multi-task and
prioritize work.
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication skills.
- Strong organizational and planning skills in a fast-paced
environment.
- A creative mind with an ability to suggest improvements.About
BlueVoyantAt BlueVoyant, we recognize that effective cyber security
requires active prevention and defense across both your
organization and supply chain. Our proprietary data, analytics, and
technology, coupled with deep expertise, works as a force
multiplier to secure your full ecosystem. Accuracy! Actionability!
Timeliness! Scalability!Led by CEO, Jim Rosenthal, BlueVoyant's
highly skilled team includes former government cyber officials with
extensive frontline experience in responding to advanced cyber
threats on behalf of the National Security Agency, Federal Bureau
of Investigation, Unit 8200, and GCHQ, together with private sector
experts. BlueVoyant services utilize large real-time datasets with
industry-leading analytics and technologies.Founded in 2017 by
Fortune 500 executives, including Executive Chairman, Tom Glocer,
and former Government cyber officials, BlueVoyant is headquartered
in New York City and has offices in Maryland, Tel Aviv, San
Francisco, London, Budapest, and Latin America.All employees must
be authorized to work in the United Kingdom. BlueVoyant provides
equal employment opportunities to all employees and applicants for
employment without regard to race, color, religion, sex, national
origin, age, disability, or genetics. In addition to federal law
requirements, BlueVoyant complies with applicable state and local
laws governing non-discrimination in employment in every location
in which the company has facilities.BlueVoyant Candidate Privacy
NoticeTo understand how we secure and manage your personal data
upon submitting a job application, please see our Candidate Privacy
Notice, which can be found here -
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Keywords: BlueVoyant, North Highlands , Interim Senior Business Administrator, Other , San Francisco, California
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